Editing is a complex process. when someone writes some article, paper or any type of assignment which is based on writings, it needs proper formatting, grammatical proofreading and punctuation. A writer usually don’t have enough time or expertise to do the final touch up and hence, asks some expert in proofreading to do this task. However, the proofreader needs to be expert in language skills to remove all the errors from the work.
An editor is expert in making changes in the document in a way that it looks professional. for this purpose, he does sentence editing, paragraph structure editing, document structure editing, grammar editing from all grammatical perspectives, format editing and writing style editing. All these elements together make the editing process ample complex but after all these types of editing, the final product is always outstanding and appealing.
Some people mix proofreading and editing process. The truth is that both these processes are different from each other and require expertise in each field separately. For instance, an editor has to concentrate all the elements I already mentioned above, but the proofreading has to focus on grammatical perspective only. A proofreading process involves checking grammatical errors, punctuation errors and formatting errors, whereas, the editing process starts from content editing and ends at format editing. A proofreader has to polish his grammatical skills only but an editor needs to polish all the writing skills, varying from writing a simple or complex sentence to developing a full technical document.
While editing a document, an editor has to pass through a complete process. The first stage of this process is content editing. Suppose, you are given a document, lets say a business proposal, you will edit it only if you are expert in editing business proposals and have studied business. Hence, you will be able to change the content or check if the content is relevant to the topic only if you have grasp over subject matter. So, editing content requires subject expertise.
The second process of editing will be sentence structure editing. You will have to check the structure of the document. lets take the business proposal example again. The sentence structure used in a business proposal document must be formal in nature. After sentence, the structure of paragraph is the core thing which you will have to check. There must be proper thematic sentence in the beginning of the paragraph, and the ending sentence must conclude everything in an argumentative way.
The next process is grammatical error editing. You will have to check if there is some basic or advance level error in the work or not. The punctuation should be used in a proper way. the writer must convey his idea using appropriate vocabulary. Use synonyms where it is required.
The next part of the editing is writing style editing. There must be no repetition in sentences or concept, one paragraph must convey one thought only. The document must have relevant information only. There must be no fluff while writing. Hence, style development is considered the most appealing part which can grab the attention of the reader and compel him to praise the writers writing abilities.
The final part of editing process is presentation. A document must have sophisticated presentation with borders and shading, page numbers, table of contents and index, appendix (if required) and much more. If the presentation and formatting is accurate, the paper looks appealing at the very first glance. So this type of formatting is essential for completing the process of writing editing.
So to conclude the entire concept, we can say that editing is a complex process and need extra ordinary skills including sentence and paragraph structure editing, grammar editing, style and format editing.